Administrative Assistant

Norwegian Refugee Council (NRC) Tehran

Posted Over a month ago

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Job Description

"Please make sure to apply through the provided link after pressing "apply". NRC will only consider applications that come through Webcruiter."

Generic responsibilities :

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of the HR and Administrative portfolio according to a plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for improvement of the HR and Administrative function.
• Promote the rights of refugees and displaced in line with the advocacy strategy.
• Identify and report protection needs and gaps, explore and propose new and safer ways to assist in the attainment of HR goals and objectives.

Specific responsibilities:

• Ensure appropriate management of office supplies and stationaries
• Ensure timely delivery of travel services and travel arrangements in Country Office based on travel SOP
• Support the HR unit in drafting official letters and in liaising with local Authorities
• Ensure proper office reception, including processing of visitors, delivery/reception of documents, bills and Taxi services
• Ensure that all insurance procedures (SSO , Medical insurance , …) are within rules and regulations and in due time.

Requirements

Professional competencies: • Experience from working as a Support Function Assistant in a humanitarian/recovery context is a plus • Previous experience from working in complex and volatile contexts • Documented results related to the position’s responsibilities • Good command of English both spoken and written at the working level. Context/ Specific skills, knowledge and experience: • Minimum Bachelor Degree in Administrative Management or a relevant field • Strong planning and organizing skills • Experience with archiving • A Minimum one (1) year of experience in HR/Administration filed • Fluent in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) Behavioral competencies: • Planning and delivering results • Working with people • Communicating with impact and respect • Coping with change Performance Management: • The Job Description • The Work and Development Plan • The Mid-term/End-of-trial Period Performance Review Template • The End-term Performance Review Template • The NRC Competency Framework

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