Job Description
Job Description
- Administrative Assistants handle routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support.
- They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation.
- Very often they will make travel arrangements and generate itineraries. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.
- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Schedule and coordinate staff and other meetings
- Collate and distribute mail
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Create and maintain filing systems, both electronic and physical
- Manage accounts and perform bookkeeping
Requirements
- Familiar with English, ICDL(Excel, Word, Power Point,..) - Good communication, customer service and relationship-building skills - Teamworking skills - Organization and time management skills - Attention to detail - Negotiation skills - Assertiveness - Flexibility - Tact, discretion and diplomacy - The ability to be proactive and use your initiative: to see what needs doing and to do it - The ability to use standard software packages (eg Microsoft Office) and to learn bespoke packages if required.
Employment Type
- Full Time
Job Category
Seniority
Details
Employment type
- Full Time
Job Category
Educations
Seniority
