Office and Secretariat Clerk

Job Description

• Provide full secretarial & administrative support.
• Manage office related affairs and communications.
• Assisting in the preparation of presentations and minute taking.
• Follow up actions of meetings and prepare regular progress reports for management.
• Maintaining corporate files, preparing letters, reports and correspondences in professional way.
• Organize and coordinate calls, appointments, meeting, conferences, maintain schedules, reminders and calendars.
• Type & dispatch required letters and minutes of meetings internally and externally.
• File and retrieve documents, records and reports (soft & hard copy).
• Perform any other duties defined by management for daily operation.
• Maintaining good relations with all managers and colleague.
• Ensuring that secretarial equipment is always in good operational condition.
• Maintaining and updating a follow up file for the purpose of reminding The Managing Director of functions, events, meetings, appointments and other related matters.
• Programs set daily, weekly and monthly Effective communication between employees, managers and head set.
• Welcome visitors and guests and handling their inquiries.