Job Description
Major job duties:
• Preparing purchase orders and sending copies to suppliers and to departments originating requests.
• Preparing and reviewing of purchasing files, reports and price lists.
• Reviewing requisition orders to verify accuracy, terminology, and specifications.
• Comparing prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Tracking the status of requisitions, contracts, and orders.
• Responding to customer and supplier inquiries about order status, changes, or cancellations.
• Controlling and monitoring all domestic and overseas purchases based on internal and legal policies and procedures.
• having knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Contacting suppliers to schedule deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Preparing contract drafts and follow with management to get approvals.
• Evaluating and replying to contract cancellation and change requests.
• Proper sourcing in order to get the best terms and conditions in contracts from domestic and overseas markets.
• Handling of financial issues such as exchange letters, opening LC, exchange assignment.
• Checking shipments to ensure that orders have been filled correctly and that goods meet specifications.
• Handling transportation correspondence and formalities including insurance.
• Coordinating and handling all international commercial affairs such as order obtaining, corresponding, monitoring of orders process with suppliers including payments & bank transactions, shipments, commercial registrations, transporting follow-up, getting feedback as well as upstream reports etc.
• following up all steps of purchases from order, NTSW, IRC, EPL, release till the final result.
• Ensuring all requirements are met before shipment, invoice wholesalers, and address any discrepancies or issues after delivery.
• It is necessary to use Microsoft Office to its potential.
