Receptionist

Job Description

Receptionist will be the first point of contact for company. S/he will welcome guests and greet people who visit the business. Receptionist will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls, as well as offering administrative support across the organization.
- Organize interviews and meetings in shared areas
- Organize gatherings in the office
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Maintain office, its furniture and equipment
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Monitor tea-boys tasks
- Monitor smooth running of office activities