Receptionist

Job Description

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person in charge
• Answer, screen, and forward incoming phone calls
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Preparing 72h visa & Cable visa
• Arranging for issuing/extending WP, RP, MERV, and family visa of expatriates
• Applying visa for office members
• Arranging ticket and hotel for guests and office members
• Internal transportation arrangements
• CIP arrangements
• Translate the texts from English to Persian and vice versa
• Writing commercial and administrative letters in both English and Persian Language
• Preparing and managing correspondences, reports, and documents
• Arrangement for health care insurance renewal contract & Set monthly appointments with a health insurance representative to collect the claims
• Arrangement for yearly medical check-up
• PCR test arrangements
• Making daily, weekly and monthly reports
• Preparing travel table and expatriates travel table reports
• Tracking new global COVID-19 protocols
• Track daily health status
• Acting as the first point of contact: dealing with correspondences and phone calls
• Managing diaries and organizing daily/monthly meetings and appointments
• Liaising with staff, suppliers, and clients with high communication skills
• Collating and filing expenses
• Organizing MD’s personal commitments