Job Description
We are looking for a Financial & Assemblies secretary that be well-organized and detail-oriented. He or she will assist the manager in planning, organizing, and running all daily activities.
Responsibility:
- Organizing and managing of financial manager’s daily, weekly and monthly schedule Following up all tasks determined by financial manager and presenting results report.
- Scheduling appointments and meetings, in accordance with financial manager’s schedule
- Answer phone and, providing prioritized call list to financial manager, give information to callers, take messages, or transfer calls to appropriate individuals.
- Welcoming visitors and clients
- Handling correspondence, and reporting to financial manager
- Coordinating conferences and meetings
- Communicating with individuals and departments, meeting arrangements when needed
- Respecting confidentiality of documents and all information
- Making travel arrangements
- Attending before financial manager in the office and leaving after him
- Organizing publications distribution for relevant staff
- Bookkeeping financial manager’s petty cash
- Negotiation skills
- Tact, discretion and diplomacy
- Filing and retrieving corporate records, documents, and reports
- Generating, preparing and editing documents as needed
